New Bylaws, New Objectives, and New Opportunities!

At the General Meeting on February 13th, and for the first time in almost 49 years, the Bellevue Community has approved new bylaws and objectives. There are several important pieces in these new bylaws that will change how the board of the Bellevue Community League functions. The new objectives will guide all activities of the league:

Objects of the League

To enhance the quality of life within the boundaries of the Bellevue Community League by:

• promoting a healthy, safe, sustainable, diverse, and inclusive community;

• providing, promoting, and supporting cultural, social, educational, and recreational activities;

• participating in planning, development, and transportation issues;

• exercising, and advocating for, a strong community voice in local affairs.

The most impactful piece of the new bylaws, initially, is the new board structure. At the Annual General Meeting on May 6th, the membership of the Bellevue Community will be electing board members to fill the following positions:

President:

• supervises the affairs of the Board;

• when present, chairs all meetings of the Society, the Board and the Executive Committee;

• is an ex officio member of all Committees, except the Nominating Committee;

• acts as the spokesperson for the Society or appoints a designate;

• chairs the Executive Committee; and

• carries out other duties assigned by the Board such as signing authority.

Vice-President:

• presides at meetings in the President’s absence.

• replaces the President at various functions when asked to do so by the President or the Board;

• is a signing authority;

• is responsible for the annual review of the Bylaws, Policies and Procedures;

• is a member of the Executive Committee; and

• carries out other duties assigned by the Board.

Secretary:

• attends all meetings of the Society, the Board and the Executive Committee;

• keeps accurate minutes of these meetings;

• has charge of minute book and other records;has charge of the Board’s correspondence under the direction of the President and the Board;

• makes sure all notices of various meetings are sent;

• makes sure annual fees are collected and deposited;

• keeps the Seal of the Society;

• files the annual return, changes in the directors of the organization, amendments in the bylaws and other incorporating documents with the Corporate Registry; and

• carries out other duties assigned by the Board.

Treasurer:

• makes sure all monies paid to the Society are deposited in a chartered bank, treasury branch or trust company chosen by the Board;

• makes sure a detailed account of revenues and expenditures is presented at every Board and General Meeting;

• makes sure an audited statement of the financial position of the Society is prepared and presented at the Annual General Meeting;

• chairs the Finance Committee of the Board;

• is a member of the Executive Committee; and

• carries out other duties assigned by the Board.

Past President:

• chairs the Nominating Committee; and

• carries out other duties assigned by the Board.

Social Director:

• is responsible for all matters pertaining to social activities of the League, including dances, social nights, etc.;

• prepares an annual budget for social activities and submits it to the Treasurer;

• reviews and prepares policy and procedures with respect to social activities; and

• reports monthly to the Board of Directors.

Sports Director:

• is responsible for all matters pertaining to sports, including the registration and organization of baseball, soccer, etc.;

• recruits representatives or acts as the representative to the sports governing bodies;

• prepares an annual budget for the sports programs and submits it to the Treasurer;

• reviews and prepares policy and procedures with respect to sports programs; and

• reports monthly to the Board of Directors.

Program Director:

• is responsible for all programs, including talent competitions, educational events, Playschool, etc.;

• prepares an annual budget for programs and submits it to the Treasurer;

• reviews and prepares policy and procedures with respect to programs; and

• reports monthly to the Board of Directors.

Membership Director:

• is responsible for the organization, timing and completion of the annual Membership campaign;

• keeps a record of and maintains the membership lists and other records pertaining to membership;

• ensures compliance with the EFCL Code of Ethics with respect to selling memberships;

• prepares an annual budget for membership and submits it to the Treasurer;reviews and prepares policy and procedures with respect to membership; and

• reports monthly to the Board of Directors.

Facilities Director:

• is responsible for the supervision of hall rentals, ensuring league access takes priority;

• is responsible for the development and maintenance of the community centre, rinks, parking lot, and other league facilities;

• prepares an annual budget for the facilities and submits it to the Treasurer;

• reviews and prepares policy and procedures with respect to the facilities; and

• reports monthly to the Board of Directors.

Civics Director:

• liaises with City departments such as Planning and Development; Transportation, and City Council, etc.;

• provides liaison to the Board with any Ad Hoc Committees relating to specific planning, development, transportation or other civic issues;

• prepares a project budget for committee and submits it to the Treasurer; and

• reports monthly to the Board of Directors.

Community Safety Director:

• liaises with the Edmonton Police Service and other safety and crime prevention organizations;

• is responsible for all matters pertaining to Neighbourhood Watch or safety and security concerns;

• performs duties as required by the Edmonton Neighbourhood Watch Program Society, if applicable; and

• reports monthly to the Board of Directors.

Communications Director:

• is responsible for the publication of the newsletter and participates in collecting articles for the newsletter;

• oversees the delivery of the newsletter;

• is responsible for the maintenance of the League website;

• arranges for publicity for league events;

• prepares an annual budget for publicity and submits it to the Treasurer;

• reviews and prepares policy

• and procedures with respect to publicity; and

• reports monthly to the Board of Directors.

If you, or any other members of the Bellevue Community League, are interested in contributing as a member of the Board of Directors, you should add your name to the slate for the election at the May 6 Annual General Meeting.

Contact for the Nominating Committee:

Joachim Nuthack(780) 479-7878

jornu@telus.net